ProCYCLE

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Project Cycle Workflow Management System for Donor-funded projects at OMSAR - ProCycle 

Status :   On Going
Cost :  

$28,800 for external developers in addition to OMSAR internal human resources

Source of Fund :   Government Budget
Scope :  
The development of this unique software application started in 2002 with the following activities to be undertaken:
  • Detailed analysis of the project cycle workflow for each of the three main donors at OMSAR.
  • Drawing flowcharts depicting the various steps in the donor-funded projects workflow.
  • Reviewing these diagrams with all concerned OSMAR staff, revising them accordingly and presenting final versions.
  • Documenting the functional, system and design specifications for the application.
  • Developing the application using state of the art visual development tools, Microsoft (MS) SQL database, MS Exchange and MS SharePoint collaboration environment.
  • Presenting various application releases to management and concerned staff
  • Conducting a test-run of the application with a limited number of staff members.
  • Developing the final enhancements and rolling out the application to all.
With the bulk of OMSAR’s projects being funded by international funding organizations or donors such as the World Bank, Arab Fund for Economic and Social Development, and European Union and given the level of experience and expertise developed by OMSAR staff in fulfilling the required process for preparing technical requirements, tendering, managing and paying out project contracts, OMSAR management decided to develop internally a workflow system that will help concerned staff fulfill their daily tasks more efficiently and in a more structured and guided manner while abiding by the rules and regulations of the concerned donor at all times. Hence, the development of ProCycle as a project cycle workflow management system for donor-funded projects. OMSAR will be the first user of this application, yet the intention is to distribute it to all other Lebanese government ministries and agencies concerned with donor-funded projects.
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